Zip file

How to create a ZIP (compressed) folder in Windows

There are various ways you can share large amounts of data with another party. Cloud storage solutions are great if the files you are sending exceed a couple of GB and include file types that can be blocked by Spam filters. If you’re sending a bunch of files or large files via one of these cloud solutions or just by email it makes a lot more sense to compress these files and create Zip folder to make the files smaller and easier to upload and download.  Compressing these files into a Zip folder can also help if you find there is a restriction on the size of files that can be sent or received by one of the parties email systems.

The solution is to combine and compress these files into a single, relatively smaller Zip folder ready for transport. This Tech Tip will explain how to do this in Windows 7 and 10.

How to Create a Compressed (ZIPPED) Folder in Windows

First, put all of the files into a single folder or highlight a bunch of files you would like to compress into one file

Now right-click on that folder and select SEND TO > COMPRESSED (ZIPPED) FOLDER. That will pack all of the files in the folder up into a ZIP file which is now smaller and more convenient for sending over the Web or via email.

Give your file a name

Now, the recipient just needs to right-click on the ZIP file and select Extract All… and then pick a folder to extract the ZIP file into. Now he has your original set of files.

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