Creating a Distribution List in Outlook

As an Outlook user, you may find that you need to send emails to multiple people and the same people on a regular basis. Instead of manually typing the each person in the “To” field, you can set up a distribution list that will add all users in one click. If you work for an organisation there is a likely scenario that the I.T department will control the creation of all distribution groups and to get one created for your convenience can be tricky. Did you know it is a really easy task, creating a distribution list in Outlook yourself. In this article you will learn how to create an email group or a distribution list in Microsoft Outlook and see what a tremendous time saver it can be.

Instructions – Creating a distribution list in Outlook

A Contact Group, which is sometimes referred to as a “distribution list,” is a set of names you can add to an email message with a single action. Before you can add one to an email, you need to create it. Follow these steps below to create a distribution list in Outlook on Windows.

  • First step is to open Outlook and select People from the bottom left of the Outlook window. This will take you to your Contacts.
Creating a distribution list in outlook
  • Select New Contact > Contact Group from the ribbon.
Creating a distribution list in outlook
  • Give your group a name that is easy to remember in the Name Feild and click on Add Members to add recipients.
Add members to Group
  • To add members from your Outlook contacts or address book, just double-click their name in the popup window, and it will be added to the Members area at the bottom. When you finish, click OK.
  • To add new members, type their name and email address in the following dialog.
Add new member to Distribution Group
  • When you’re done adding members to the group, click Save & Close from the ribbon.

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